Lease management services

We know and understand IFRS 16 because we work with it every day. Our lease management services aim to ease the challenges of lease accounting. Utilising our technology solution, BDO Lead, we handle all necessary calculations, while our expert team takes care of preparing your journals and reports.

What are BDO's lease management services?

BDO's lease management services help to reduce costs and improve efficiencies.

Our IFRS Lease Advisory team manages all your leases in your lease portfolio and provides the information you need to account for your leases under IFRS 16(AASB16), reducing complexity and saving you time to focus on doing what you love. Whether your information is stored in Excel or another platform, our experts ensure your data is imported into our system in a simple, secure and seamless way.

Our services include:

Conducting a thorough analysis to support your policy decisions before transitioning to our lease management service 
Providing your staff with relevant IFRS 16 learning materials
Uploading your data into BDO Lead 
Offering guidance to assist your project team in gathering the necessary outstanding lease accounting data 
Providing monthly accounting journals and audit information tailored to your organisation’s format and level of detail
Going a step further by providing assistance with sublease accounting and make-good provision discounting.

Explore the BDO Lead dashboards

BDO Lead dashboards are an advanced suite of four Power BI dashboards built on live data from BDO Lead, helping you manage lease portfolios efficiently and make timely decisions.

Dashboard one provides visibility of leases approaching expiry or renewal, including exercised extension options, helping users identify leases that may require renegotiation.

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Dashboard two is a drill-down view focused on leases that are expiring and whether extension options are available and exercisable. This helps organisations assess potential extension opportunities without conducting detailed lease-by-lease reviews.

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Dashboard three forecasts lease cash flows, interest expense and depreciation expense over the next 12 months by asset class.

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Dashboard four provides forecasts of lease payments and liability movements across reporting periods such as under one year, one to five years, and beyond five years, supporting disclosures required under IFRS 16.

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The implementation process of BDO's lease management service

STEP 1: LEARNING

We provide learning on how to capture the lease information in a standard Excel spreadsheet as well as IFRS 16.
STEP 2: INPUTTING OF DATA

The client populates the Excel spreadsheet with all the lease data (BDO can assist with contract analysis).
STEP 3: READINESS CHECK

We review and assess the accuracy and completeness of the population of the lease data in the Excel spreadsheet.
STEP 4: UPLOADING OF DATA

We import the lease data from the Excel spreadsheet into the BDO Lead platform.
STEP 5: IMPACT ASSESSMENT (if required)

We use the imported data to prepare an impact assessment for each requested transitional method.
STEP 6: DATA VALIDATION

The client selects the appropriate transitional method and confirms the accuracy and completeness of the lease data, including assessments.
STEP 7: THE JOURNALS

We provide the journals with input on the date of initial application and subsequent periods based on the selected transitional method.
STEP 8: REQUIRED INFORMATION

Client to confirm the required monthly information and frequency of correspondence with us.

What is the ongoing process of BDO's lease management service?

Between the 8^th and 11^th of each month

BDO will contact you or your specified contact to request new and updated lease information.

Between the 12^th and 16^th of each month

You or your specified contact will provide the requested new and updated lease information.

Between the 28^th and 31^st of each month

BDO will provide you with the information and journals, including depreciation, interest and lease liability amounts.

The benefits of outsourcing your lease management with BDO

We work with clients Australia-wide to provide a seamless lease management service that saves our clients time and money. The benefits you can expect from working with BDO are:

No need to invest in or acquire costly lease management software
Lower cost and no complex IT implementation projects
Free up your employees to work in your business while we work on your business
Save time learning about the requirements of the new leasing standard and use our IFRS advisers' expertise
Ongoing access to our IFRS advisory specialists for clarity
Audit trail provided for you and your auditor
Professional assistance with auditor lease queries.

Please contact us or any of our friendly and professional IFRS & corporate reporting experts to discuss how we can take the pain out of lease accounting and address your IFRS 16 related business problems.

Explore further details about managing your lease accounting independently with our BDO Lead platform.

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Examples of leases BDO can manage for you

Vehicle fleets

Vehicle fleets may include:

Work trucks
Utes
Boat fleets.

Buildings & other locations

Buildings and other locations may include:

Retail locations within shopping centres or malls
Office locations, either street-side or within a building
Investment properties.

Machinery & equipment

Machinery and equipment may include:

Industrial machinery
Computers and IT equipment
Forklifts and other vehicles.

Contact our team to discuss your needs using the request for service form.
Alternatively, call 1300 138 991 to speak with an adviser in your nearest BDO office.